College Fair Rules & Regulations

Participation

Participants must be paid MnACC members. Institutions and organizations will only be allowed to participate if full payment has been received to the membership committee or if a copy of a P.O. has been submitted.

Attendance

An RSVP is required to participate. Institutions that do not RSVP will be allowed participate in the fair on a space available basis. Representatives must check in at the registration table and be fully set up 10 minutes prior to the fair. Institutions that are late or do not show will be subject to disciplinary actions as follows:

First incident: Verbal warning - MnACC President and Program Chair will speak with the representative. In the case of a no-show, a phone call will be made to the institution.

Second incident: Written warning - The representative and his/her supervisor will receive an e-mail from the Programming Committee regarding the tardiness/absenteeism as a last reminder of the final repercussion for a third incident.

Third incident: Action - The institution will not be allowed to participate in the next circuit of fairs (i.e. an institution who is late three times in the fall will not be allowed to participate in the spring; an institution whose third incident falls in the spring will not be allowed to participate in the following fall).

 **Leaving before the scheduled ending of the fair will be treated as a late arrival. Incidents will be tallied for the academic year and institutions will start with a clean slate at the start of each new academic year. **

 If you will be late due to events not within your control, please contact the MnACC president at president@mnacc.org.

Representatives

Representatives should remain behind or on the side of the table at all times. It is acceptable, however, for representatives to guide a prospective student to another institution’s table when in the best interest of the student. Institutions may be represented by a maximum of three persons when needed. If representatives need to leave their table to use the restroom or to get a drink, they should return as quickly as possible.

Language that is inappropriate, incorrect, or misleading of another institution is prohibited and will not be tolerated. If you hear negative comments being made by an institution about another institution, please report it to the program chair as soon as possible. Current college students may accompany admission representatives to MnACC Fairs. However, they should be trained by admissions regarding appropriate and inappropriate talking points and accurate admission information.

Professionalism

MnACC members are reminded to represent their home institution and MnACC in a professional manner. Dress attire should be, at minimum, business casual or what is required at your institution. Maintain a positive attitude throughout the fair including an inviting attitude that engages and welcomes students to your table and to the fair.

Table Set-up

Only table banners/tablecloths, institutional name signs and program oriented tabletop stands (maximum height 25”) are permitted. Laptop computers with their own source of energy may be used for visual display with no audio. Audio equipment or floor-standing displays are not permitted.

Promotional Materials

Only institutional informative literature such as brochures and catalogs may be distributed at MnACC Fairs. Imprinted materials and promotional give-aways are prohibited (i.e. bags, posters, key chains, etc.)

Electronic Devices

Use of personal electronic devices during the fair is prohibited except for emergencies. This includes, but is not limited to, ipods, mp3 players, cell phones, and PDAs. Computers may only be used for display. They may not be used for data entry or personal work during college fairs.

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